Longer treatments — massage 60-90 minutes, facial treatment 75 minutes
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry Subpage
Appointment booking system for wellness and spa businesses
AI Booking is ideal for wellness and spa businesses: longer treatments (massage, facial, body treatments), combo packages (e.g. a 4-hour wellness experience), passes (10-session packages), a gift voucher module for holidays, guest records with allergies and preferences. In the Pro plan, multiple staff members (massage therapist, beautician, trainer) can work together — each with their own calendar and specialization.
What does this mean in practice?
A beauty salon is rarely a one-person business: 3–8 staff members (hairdresser, beautician, manicurist, makeup artist) work in parallel, each with their own calendar and different service list. With AI Booking's staff selection, the guest can choose their favorite specialist, or with the 'any' option get the first available slot. A guest can book a manicure at 10, a pedicure at 11, and makeup at 12 on the same day — with different staff members, in a single booking flow (allowMultipleServices flag). The receptionist dashboard shows every staff member's day, payment status, and next available slot on one screen.
Key Benefits
Combo packages — e.g. a 4-hour wellness experience (multiple treatments)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Passes — 10-session treatment packages
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Gift voucher module — for holidays, Mother's Day, birthdays
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Multiple staff members in one account (Pro plan)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry challenges and solutions
Challenge
5-8 staff members each keep a separate calendar, and no one at reception can see who's free when.
AI Booking Solution
The whole team in one interface, one calendar — banded weekly view, color-coded per staff member. The receptionist can find the nearest free slot on the phone in seconds.
Challenge
The guest wants 3 different services from 3 different staff members in one day — 15 minutes on the phone, with 3 transfers.
AI Booking Solution
With the multi-service booking feature, the guest adds 3 different services to their cart in a single process. The system automatically assigns each one to the right staff member.
Challenge
A staff member is going on vacation, but bookings have already been entered in their calendar.
AI Booking Solution
After recording a staff member's leave, the system automatically flags the affected bookings and offers to redirect them to another staff member.
Challenge
At shift changes, tips and revenue reconciliation become chaotic.
AI Booking Solution
The per-staff filterable revenue report (daily/weekly/monthly) shows who completed how many bookings, how much revenue they generated, and how much was paid online. A one-click Billingo / Számlázz.hu integration at the end.
5-8 team members
in one interface — the unified calendar view and multi-staff booking is one of the most frequently highlighted features of AI Booking among beauty salons.
Typical usage
Swedish massage, facial treatment, body treatment, waxing, manicure
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Combo package — e.g. massage + facial + manicure
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Gift voucher — 60-minute massage, 50% off
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Passes — e.g. a 10-session Swedish massage
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Couple booking (group booking) — shared wellness time
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
How does it fit into the industry workflow?
Combo packages — a wellness experience
Wellness and spa guests often want an experience, not just a single treatment. You can set up a 'Wellness Experience' service with a 4-hour duration that includes several treatments (e.g., massage + facial + manicure + waxing). The guest books the entire experience with a single reservation — in the Pro plan, several staff members can work on it at the same time.
Gift voucher — for holidays
Gift vouchers are popular before Christmas, Mother's Day, and birthdays. AI Booking supports purchasable vouchers — the customer pays (Stripe, Barion, SimplePay), gets a unique code, which the recipient redeems when booking. A Hungarian invoice is generated automatically.
Passes — loyal customer management
In the wellness and spa industry, managing regular guests is key. With the pass module you can sell a 10-session Swedish massage pass, or a 6-month unlimited package. The guest pays once, and it's automatically deducted with each booking.
Frequently Asked Questions
Can I book a 4-hour wellness experience?
Yes, the 'Wellness experience' is a separate service with a 4-hour duration and a higher price. In the Pro plan, multiple staff members can work on it at the same time (massaging and treating simultaneously).
How can I purchase a gift voucher?
A separate "Buy a gift voucher" link is available on the booking page. The buyer pays, receives a unique code, which they can email to the recipient. The recipient enters the code when booking.
Is a paired booking (2 guests together) possible?
Yes, you can set up a 'Couples wellness' service that handles 2 guests at once in one time slot (using the group booking feature, max headcount 2).
How does managing multiple staff members work in the Pro plan?
The Pro plan (4,900 Ft/month) supports up to 5 staff members in one account — e.g. 2 massage therapists, 1 beautician, 1 trainer. Each with their own calendar and specialization.
How should a pass/membership be handled?
The pass module handles this. The guest pays once (e.g. 10 sessions with a 10-20% discount), and it's automatically deducted with each booking. An expiry date can also be set.
Can I run coupon promotions?
Yes, the coupon module enables seasonal discounts. E.g. Valentine's Day: 30% off with the 'VALENTIN30' code. With the campaign module, you can send emails to your guest list.
What does it look like on the inside?
Next Step
Try AI Booking, set up your services, then share your booking link with your customers.