Manage group classes (group bookings) with a maximum capacity
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry Subpage
Appointment booking system for yoga and pilates instructors
Students can easily book a group class or an individual session, while you manage the weekly schedule with a clear overview. AI Booking is ideal for yoga and pilates instructors: group classes with a max headcount, a waitlist, passes (10- or 20-session packages), online classes with an auto-generated Google Meet link, guest records with progress history. The booking link can be shared on Instagram, Facebook, or your website.
What does this mean in practice?
Let's look at what an average week looks like with AI Booking for yoga and Pilates instructors. Monday morning, when you arrive at work, 8–12 new bookings are already waiting in your calendar — guests booked a time slot on their phone over the weekend, in the evening, or during work, without ever calling. Not a single inquiry was lost, while you got to rest. Here's what AI Booking does for yoga and Pilates instructors: managing group classes (group booking) with a maximum headcount, a waitlist — automatic notification on cancellation once full, and passes — 10/20-session packages — in one interface, in Hungarian, with Hungarian invoicing.
While you're working, your phone doesn't ring every five minutes, because your online booking link has taken over that job. Guests receive email and (in the Basic/Pro plans) SMS reminders 24 hours and 2 hours before the booking — significantly reducing the number of no-shows (guests who don't turn up). If someone still can't make it, they can cancel their booking with a single click via the token link, and you immediately see in your calendar that a slot has freed up. If you request an online deposit via Stripe, Barion, or SimplePay, the no-show risk drops even further.
During the week, the client record accompanies every returning guest with notes and history — preferred times, past services, special requests. A couple of new guests may also arrive during the week through your booking page link (Instagram bio, Facebook post, website), and they are automatically added to the CRM. At the end of the week, you export your turnover in a few clicks: the Billingo or Számlázz.hu integration generates the invoices, and the statistics module shows how much your manual administration has decreased and how much your online availability has grown.
Key Benefits
Waitlist — automatic notification if a spot opens up after a cancellation
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Passes — 10/20-session packages
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Online classes with an automatic Google Meet link — distance learning
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Guest CRM with progress history (beginner, intermediate, advanced)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry challenges and solutions
Challenge
Empty spots in group classes — hard to fill when someone cancels at the last minute.
AI Booking Solution
For group classes you set a maximum capacity, and the booking page shows the free spots. If a class fills up, a waitlist opens — when someone cancels, the next student on the list is notified automatically, so almost no spot goes empty.
Challenge
Manual tracking of passes — who has used how many of their 10/20-session pass, and when it expires.
AI Booking Solution
The pass module handles 10/20-session and unlimited monthly passes: the student pays once, and one session is deducted automatically with each booking. An expiry date can also be set — no more ticking off on paper.
Challenge
No-show students — the booked spot goes unused while someone else couldn't get in.
AI Booking Solution
Automatic email reminder 24 hours before the class, plus an SMS reminder 2 hours before in the Basic and Pro plans. For pass holders, a session is deducted according to your cancellation rule — which encourages cancelling in good time.
Challenge
Organising online and hybrid classes — you have to send a separate link to every remote student.
AI Booking Solution
For every online service a Google Meet link is generated automatically, which the student receives in the email confirmation. The weekly schedule is shown in a week view in the admin calendar and can be edited by drag-and-drop.
up to 4×
fewer no-shows (customers who don't show up) with automatic reminders — a typical result for yoga and pilates instructors after enabling combined email + SMS reminders. The exact effect depends on your clientele and industry seasonality.
Typical usage
Weekly group classes: general yoga, vinyasa, hatha, ashtanga
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Private lessons for beginners or special needs
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Full-day workshop bookings (4-6 hours)
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Online video lessons — remote learning
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
10/20-visit passes — regular guest management
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
How does it fit into the industry workflow?
Group classes — max capacity and waitlist
Yoga and Pilates are typically group classes. You can set a maximum capacity (e.g. 12 people). The booking interface shows how many spots are free. Once full, a waitlist opens — if someone cancels, the person on the waitlist automatically gets notified. This keeps empty spots to a minimum.
Passes — the most common model
90% of yoga studios operate on a pass-based model. The pass module handles: a 10-visit pass, a 20-visit pass, or an unlimited monthly pass. The student pays once, and each booking deducts a visit. An expiry date can also be set (e.g. 3 months for the 10-visit pass).
Online classes — remote learning
In recent years, more and more yoga and Pilates classes take place online. AI Booking automatically generates a Google Meet link for every online service. The student receives the link in the email confirmation. Useful for remote students or home practice.
Frequently Asked Questions
How can a group session be managed?
The group booking module handles this. You can set a maximum headcount, and the booking interface shows available spots. If it's full, a waiting list opens.
How should a 10- or 20-session pass be handled?
The package module handles it. The student pays once (e.g. 10 sessions at a 10-15% discount), and it's automatically deducted with every booking. An expiration date can also be set.
Can an unlimited monthly pass be set up?
Yes, the pass module supports unlimited-type passes — the student can book without limit during the set period (e.g. 30 days).
Can a full-day workshop booking be handled?
Yes, you can set up a 'Workshop' service with a 4-6 hour duration and a higher price. Guests book separately and can be handled as group participation (group booking).
Can I hold an online video session?
Yes, for online lessons a Google Meet auto-link is automatically generated. The student receives the link in the email confirmation.
Can the weekly schedule be managed clearly?
Yes, the admin calendar shows all classes in a weekly view. It can be modified via drag-and-drop, and students are automatically notified of schedule changes.
What does it look like on the inside?
Next Step
Try AI Booking, set up your services, then share your booking link with your customers.