Discreet, professional booking process — clean design
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry Subpage
Booking system for psychologists
AI Booking gives psychologists a discreet, professional booking system. Online or in-person consultations, automatic confirmation, an auto-generated Google Meet link for video sessions — every tool that helps keep your focus on your client, not on admin work. Therapeutic history recorded in guest notes is encrypted in a GDPR-compliant way, on a server within the EU.
What does this mean in practice?
Let's look at what an average week looks like with AI Booking for psychologists. Monday morning, when you arrive at work, 8–12 new bookings are already waiting in your calendar — guests booked a time slot on their phone over the weekend, in the evening, or during work, without ever calling. Not a single inquiry was lost, while you got to rest. Here's what AI Booking does for psychologists: a discreet, professional booking process — clean design, separating online and in-person sessions — automatic Google Meet link, and automatic email confirmation and reminder — in one interface, in Hungarian, with Hungarian invoicing.
While you're working, your phone doesn't ring every five minutes, because your online booking link has taken over that job. Guests receive email and (in the Basic/Pro plans) SMS reminders 24 hours and 2 hours before the booking — significantly reducing the number of no-shows (guests who don't turn up). If someone still can't make it, they can cancel their booking with a single click via the token link, and you immediately see in your calendar that a slot has freed up. If you request an online deposit via Stripe, Barion, or SimplePay, the no-show risk drops even further.
During the week, the client record accompanies every returning guest with notes and history — preferred times, past services, special requests. A couple of new guests may also arrive during the week through your booking page link (Instagram bio, Facebook post, website), and they are automatically added to the CRM. At the end of the week, you export your turnover in a few clicks: the Billingo or Számlázz.hu integration generates the invoices, and the statistics module shows how much your manual administration has decreased and how much your online availability has grown.
Key Benefits
Separation of online and in-person sessions — Google Meet auto-link
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Automatic email confirmation and reminder
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
GDPR-compliant data processing on servers within the EU
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Guest CRM with encrypted notes for therapy history
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry challenges and solutions
Challenge
Guests call while you're working — you can't answer, a missed booking
AI Booking Solution
AI Booking's online booking page is available 24/7. With the booking system for psychologists, guests can pick the service and time slot in just a few taps on their phone — no phone calls needed. The booking is instantly added to the calendar, and the guest receives a confirmation email. You just check your dashboard whenever you have time — you'll never miss a booking.
Challenge
High no-show rate — the guest forgets the appointment, and the time slot goes to waste
AI Booking Solution
Automatic email reminder 24 hours before the booking, plus, in the Basic and Pro plans, an SMS reminder 2 hours before. This typically cuts the no-show rate in half. If you request an online deposit via Stripe, the guest also makes a financial commitment, resulting in even fewer cancellations or forgotten bookings.
Challenge
Manual administration — paper diary, Excel, separate invoicing, chaotic
AI Booking Solution
AI Booking manages bookings, the guest record (notes, history, preferences), payments (Stripe, Barion, SimplePay), and Hungarian invoicing (Billingo, Számlázz.hu integration) all in one interface. Google Calendar sync is automatic, and you get statistics on every action. No separate Excel sheet, no separate invoice folder — everything in one place.
Challenge
Managing returning guests — who liked what, when they last visited
AI Booking Solution
The guest record stores every returning client's preferences, past services and notes. This is especially useful in your work: for example, you remember who asked for which service or package and what special request they had. Guests can also quickly rebook via a token link — one click and they're back in their preferred slot.
up to 4×
fewer no-shows (guests who don't turn up) with automatic reminders — typical result for psychologists after enabling combined email + SMS reminders. The exact effect depends on your clientele and industry seasonality.
Typical usage
Initial consultation and follow-up sessions — separate service
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Online video consultation with an automatic Google Meet link
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Pass — e.g. 10-session therapy package
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Cancellation rules (e.g. 24 hours in advance) — via token link
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Anonymized statistics on frequency and return rate
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
How does it fit into the industry workflow?
Online or in-person consultation
In AI Booking, you can set up separate 'Online consultation' and 'In-person consultation' services — for the online one, the system automatically generates a Google Meet link, and for the in-person one, it provides your practice address. The guest receives the link or address in the email confirmation.
Discretion and GDPR
Discretion is especially important in the psychology profession. AI Booking stores all data encrypted on a server within the EU (Hungary), GDPR-compliant. Admin notes on guests are seen only by you (or a person you authorize). The guest can request a data export or account deletion at any time.
Passes for therapy packages
With the pass module you can sell a 10-session therapy package — the client pays once and comes multiple times. An expiration date can also be set (e.g. 4 months). This creates a financial commitment to the process, which also helps the effectiveness of therapy.
Frequently Asked Questions
Is the booking system hidden from clients?
Yes, the booking page only asks for the minimum data required for the booking. The guest dashboard is accessible with its own login, but its use is optional. All data is encrypted on a server within the EU.
How does the Google Meet integration work?
If you enable Google Calendar sync, the system automatically generates a Google Meet link for every online consultation. The client receives it in the email confirmation.
Can I set up an automatic cancellation policy?
Yes, you can set a cancellation deadline (e.g. 24 hours in advance). Within this window the client can cancel via the token link; afterwards they can no longer do so. If you requested a deposit, it can be automatically refunded or not, based on your rule.
How should GDPR requests be handled?
The client can request a data export (JSON format) or account deletion at any time. The system automatically handles the invoicing retention obligation (8 years) — invoicing data remains anonymized, the rest is deleted.
Can I sell a pass for a 10-session therapy package?
Yes, the membership-pass module handles this. The client pays once, and the system deducts from their pass at each booking. An expiry date can also be set.
How much does the monthly subscription cost?
The Basic plan costs 2,900 Ft/month (or 29,000 Ft/year) — typically enough for an individual psychologist. The Pro plan (4,900 Ft/month) supports multiple staff members — if you work at an institution or in a group practice.
What does it look like on the inside?
Next Step
Try AI Booking, set up your services, then share your booking link with your customers.