Online and in-person sessions — Google Meet auto-link
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry Subpage
Appointment booking system for coaches
An easily shareable booking link, automated confirmation, and an organized calendar for individual or corporate clients. AI Booking is ideal for coaches: online consultations with an automatic Google Meet link, passes for longer-term engagements, automatic Hungarian invoicing, and a guest record with full history. The booking link can be shared on LinkedIn, your website, or by email — in one step.
What does this mean in practice?
Let's look at what an average week looks like with AI Booking for coaches. Monday morning, when you arrive at work, 8–12 new bookings are already waiting in your calendar — guests booked a time slot on their phone over the weekend, in the evening, or during work, without ever calling. Not a single inquiry was lost, while you got to rest. Here's what AI Booking does for coaches: online and in-person sessions — automatic Google Meet link, sharing the booking link on LinkedIn, on your website, by email, and passes — e.g. a 10-session coaching package — in one interface, in Hungarian, with Hungarian invoicing.
While you're working, your phone doesn't ring every five minutes, because your online booking link has taken over that job. Guests receive email and (in the Basic/Pro plans) SMS reminders 24 hours and 2 hours before the booking — significantly reducing the number of no-shows (guests who don't turn up). If someone still can't make it, they can cancel their booking with a single click via the token link, and you immediately see in your calendar that a slot has freed up. If you request an online deposit via Stripe, Barion, or SimplePay, the no-show risk drops even further.
During the week, the client record accompanies every returning guest with notes and history — preferred times, past services, special requests. A couple of new guests may also arrive during the week through your booking page link (Instagram bio, Facebook post, website), and they are automatically added to the CRM. At the end of the week, you export your turnover in a few clicks: the Billingo or Számlázz.hu integration generates the invoices, and the statistics module shows how much your manual administration has decreased and how much your online availability has grown.
Key Benefits
Share the booking link on LinkedIn, your website, or email
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Pass — e.g. 10-session coaching package
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Automatic email communication throughout the entire process
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Hungarian invoicing for business clients (Billingo, Számlázz.hu)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry challenges and solutions
Challenge
Guests call while you're working — you can't answer, a missed booking
AI Booking Solution
AI Booking's online booking page is available 24/7. With the booking system for coaches, guests can pick the service and time slot in just a few taps on their phone — no phone calls needed. The booking is instantly added to the calendar, and the guest receives a confirmation email. You just check your dashboard whenever you have time — you'll never miss a booking.
Challenge
High no-show rate — the guest forgets the appointment, and the time slot goes to waste
AI Booking Solution
Automatic email reminder 24 hours before the booking, plus, in the Basic and Pro plans, an SMS reminder 2 hours before. This typically cuts the no-show rate in half. If you request an online deposit via Stripe, the guest also makes a financial commitment, resulting in even fewer cancellations or forgotten bookings.
Challenge
Manual administration — paper diary, Excel, separate invoicing, chaotic
AI Booking Solution
AI Booking manages bookings, the guest record (notes, history, preferences), payments (Stripe, Barion, SimplePay), and Hungarian invoicing (Billingo, Számlázz.hu integration) all in one interface. Google Calendar sync is automatic, and you get statistics on every action. No separate Excel sheet, no separate invoice folder — everything in one place.
Challenge
Managing returning guests — who liked what, when they last visited
AI Booking Solution
The guest record stores every returning client's preferences, past services and notes. This is especially useful in your work: for example, you remember who asked for which service or package and what special request they had. Guests can also quickly rebook via a token link — one click and they're back in their preferred slot.
up to 4×
fewer no-shows (guests who don't turn up) with automatic reminders — typical result for coaches after enabling combined email + SMS reminders. The exact effect depends on your clientele and industry seasonality.
Typical usage
First free consultation — get in touch
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Coaching session — individual or group
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Follow-up session — 4-6 weeks after the session
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Corporate consultation — at a higher price tier, with its own invoicing
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Online video consultation with an automatic Google Meet link
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
How does it fit into the industry workflow?
First free consultation — get in touch
Many coaches hold the first meeting for free — a discussion about goals and compatibility. You can set up a '30-minute intro call' service priced at zero. You can share the booking link in your LinkedIn bio and on your website — the interested person books with one click.
Passes for longer-term engagement
A coaching process is typically several months long. With the pass module, you can sell a 10-session pass with a single payment — a financial commitment to the process. An expiration date can also be set (e.g. 4 months). The guest sees their balance on the dashboard.
Corporate clients and pro forma invoices
Corporate clients typically pay by bank transfer and request a proforma invoice. AI Booking automatically issues the proforma, and the guest receives it by email. After the transfer arrives, the final invoice is generated automatically. B2B VAT rules (reverse charge within the EU) are also supported.
Frequently Asked Questions
How do I handle the free initial consultation?
You set up a 'Free contact session' service priced at 0 Ft with a 30-minute duration. The guest books it, receives a Google Meet link, and you meet. If they want to continue working with you, they book a paid coaching session.
Can I set different prices for individual and business clients?
Yes, you can create separate services called 'Individual coaching' and 'Corporate coaching' — each with its own price and duration. In the guest registry, you can also tag clients with a label (b2b/b2c).
Online or in-person — how should I handle it?
Two separate services: 'Online coaching' (auto Google Meet link) and 'In-person coaching' (your office address in the confirmation). The guest chooses during the booking process.
Is a 10-session package available?
Yes, the package module handles it. The guest pays once (e.g. 10 sessions at a 10% discount), and it's automatically deducted with their bookings. An expiration date can also be set.
How should corporate transfers be handled?
You set up a 'Bank transfer' payment method, and the guest receives a proforma invoice by email. Once the transfer arrives, you confirm it in the admin panel and the final invoice is generated automatically.
Can I send marketing emails to prospects?
Yes, based on GDPR opt-in. Leads who have booked (but not yet purchased) can be placed into a separate segment — a targeted campaign can then send them a promotional offer.
What does it look like on the inside?
Next Step
Try AI Booking, set up your services, then share your booking link with your customers.