Longer treatment duration (45-60 minutes) — precise time-slotting
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry Subpage
Booking system for physiotherapists
AI Booking is ideal for physiotherapists: longer treatments (45-60 minutes), passes (10-session packages), guest records with sensitive data (complaints, conditions, limitations), online video consultations via Google Meet (exercise discussions), automatic Hungarian invoicing. In the Pro plan, multiple physiotherapists can work in one account — with different specializations (sports rehab, spine, neurology).
What does this mean in practice?
Let's look at what an average week looks like with AI Booking for physiotherapists. Monday morning, when you arrive at work, 8–12 new bookings are already waiting in your calendar — guests booked a time slot on their phone over the weekend, in the evening, or during work, without ever calling. Not a single inquiry was lost, while you got to rest. Here's what AI Booking does for physiotherapists: longer treatment duration (45–60 minutes) — precise time-slotting, a guest CRM with encrypted notes on complaints and conditions, and passes — 10-session rehab packages — in one interface, in Hungarian, with Hungarian invoicing.
While you're working, your phone doesn't ring every five minutes, because your online booking link has taken over that job. Guests receive email and (in the Basic/Pro plans) SMS reminders 24 hours and 2 hours before the booking — significantly reducing the number of no-shows (guests who don't turn up). If someone still can't make it, they can cancel their booking with a single click via the token link, and you immediately see in your calendar that a slot has freed up. If you request an online deposit via Stripe, Barion, or SimplePay, the no-show risk drops even further.
During the week, the client record accompanies every returning guest with notes and history — preferred times, past services, special requests. A couple of new guests may also arrive during the week through your booking page link (Instagram bio, Facebook post, website), and they are automatically added to the CRM. At the end of the week, you export your turnover in a few clicks: the Billingo or Számlázz.hu integration generates the invoices, and the statistics module shows how much your manual administration has decreased and how much your online availability has grown.
Key Benefits
Guest CRM with encrypted notes on complaints and health conditions
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Packages — 10-session rehab bundles
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Online video consultation on Google Meet (practice discussion)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Hungarian invoicing via Billingo / Számlázz.hu — NAV-compliant
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry challenges and solutions
Challenge
Guests call while you're working — you can't answer, a missed booking
AI Booking Solution
AI Booking's online booking page is available 24/7. With the booking system for physiotherapists, guests can pick the service and time slot in just a few taps on their phone — no phone calls needed. The booking is instantly added to the calendar, and the guest receives a confirmation email. You just check your dashboard whenever you have time — you'll never miss a booking.
Challenge
High no-show rate — the guest forgets the appointment, and the time slot goes to waste
AI Booking Solution
Automatic email reminder 24 hours before the booking, plus, in the Basic and Pro plans, an SMS reminder 2 hours before. This typically cuts the no-show rate in half. If you request an online deposit via Stripe, the guest also makes a financial commitment, resulting in even fewer cancellations or forgotten bookings.
Challenge
Manual administration — paper diary, Excel, separate invoicing, chaotic
AI Booking Solution
AI Booking manages bookings, the guest record (notes, history, preferences), payments (Stripe, Barion, SimplePay), and Hungarian invoicing (Billingo, Számlázz.hu integration) all in one interface. Google Calendar sync is automatic, and you get statistics on every action. No separate Excel sheet, no separate invoice folder — everything in one place.
Challenge
Managing returning guests — who liked what, when they last visited
AI Booking Solution
The guest record stores every returning client's preferences, past services and notes. This is especially useful in your work: for example, you remember who asked for which service or package and what special request they had. Guests can also quickly rebook via a token link — one click and they're back in their preferred slot.
up to 4×
fewer no-shows (guests who don't turn up) with automatic reminders — typical result for physiotherapists after enabling combined email + SMS reminders. The exact effect depends on your clientele and industry seasonality.
Typical usage
Sports rehabilitation, spine treatment, musculoskeletal complaints
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Post-surgery rehabilitation — 2-3 sessions per week
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Home practice consultation via online video
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
10-session rehab pass — loyal client management
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Individual body assessment and therapy plan preparation
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
How does it fit into the industry workflow?
Complaints and handling history
In physiotherapy, every patient is unique: it could be sports rehab, spinal issues, or post-surgery recovery. You can record the current complaint in the guest note (e.g. 'right knee, ACL post-surgery rehab, week 6'), the progress so far, and the next steps. You're always prepared — a more professional experience for the guest.
Passes — 10-session rehab
The rehabilitation process typically consists of 10-20 sessions. With the package module, you can sell a discounted 10-session rehab package. The guest pays once (e.g. 10 sessions with 15% discount), and it's automatically deducted at each booking. An expiry date can also be set (e.g. 4 months).
Online practice consultation
Many rehab programs include home exercise components. In an online video consultation, you can check whether the guest is doing the exercises correctly — a Google Meet auto-link is generated automatically. Useful for remote guests, or for combining one online and one in-person session per week.
Frequently Asked Questions
Is it also suitable for social-security-funded rehab?
Ideal for private appointments. State-funded rehabilitation typically has its own hospital or clinic system — AI Booking does not replace this.
How is sensitive data (surgical history) stored?
Encrypted, on a server within the EU (Hungary), in compliance with GDPR. The guest note can only be read by a person authorized to use the admin interface. The guest can request a data export or deletion at any time.
Can an online video consultation be arranged?
Yes, for online services a Google Meet auto-link is generated automatically. Useful for at-home practice sessions or remote guests.
How do I manage a 10-session rehab pass?
The membership-pass module handles this. The guest pays once (at a discount), and it's automatically deducted at every booking. An expiry date can also be set.
Is a longer (60-minute) treatment duration suitable?
Yes, it can be freely set per service. A physiotherapy session is typically 45-60 minutes — the system blocks that much time at once.
How can urgent appointments (acute complaints) be handled?
You can set up an 'Urgent Consultation' service that only shows same-day open slots. The waitlist module is also useful.
What does it look like on the inside?
Next Step
Try AI Booking, set up your services, then share your booking link with your customers.