Support for individual and group sessions (group booking)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry Subpage
Booking system for language teachers
Students can easily book a lesson or consultation, while the teacher manages the calendar with full clarity. AI Booking is ideal for language teachers: individual and group lessons, passes (pass — 10-session packages), an automatic online Google Meet link for remote teaching, Hungarian invoicing. In the guest record, you can note the current level, the company, and the study material.
What does this mean in practice?
Let's look at what an average week looks like with AI Booking for language teachers. Monday morning, when you arrive at work, 8–12 new bookings are already waiting in your calendar — guests booked a time slot on their phone over the weekend, in the evening, or during work, without ever calling. Not a single inquiry was lost, while you got to rest. Here's what AI Booking does for language teachers: support for individual and group lessons (group booking), automatic notifications for students (email + SMS), and online lessons — automatic Google Meet link — in one interface, in Hungarian, with Hungarian invoicing.
While you're working, your phone doesn't ring every five minutes, because your online booking link has taken over that job. Guests receive email and (in the Basic/Pro plans) SMS reminders 24 hours and 2 hours before the booking — significantly reducing the number of no-shows (guests who don't turn up). If someone still can't make it, they can cancel their booking with a single click via the token link, and you immediately see in your calendar that a slot has freed up. If you request an online deposit via Stripe, Barion, or SimplePay, the no-show risk drops even further.
During the week, the client record accompanies every returning guest with notes and history — preferred times, past services, special requests. A couple of new guests may also arrive during the week through your booking page link (Instagram bio, Facebook post, website), and they are automatically added to the CRM. At the end of the week, you export your turnover in a few clicks: the Billingo or Számlázz.hu integration generates the invoices, and the statistics module shows how much your manual administration has decreased and how much your online availability has grown.
Key Benefits
Automatic notifications for students (email + SMS)
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Online sessions — automatic Google Meet link
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Passes — e.g. a 10-session credit pack
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Hungarian invoicing for companies and private students
AI Booking's goal is to let you operate with less manual coordination, a clearer calendar, and automatic communication.
Industry challenges and solutions
Challenge
Guests call while you're working — you can't answer, a missed booking
AI Booking Solution
AI Booking's online booking page is available 24/7. With the booking system for language teachers, guests can pick the service and time slot in just a few taps on their phone — no phone calls needed. The booking is instantly added to the calendar, and the guest receives a confirmation email. You just check your dashboard whenever you have time — you'll never miss a booking.
Challenge
High no-show rate — the guest forgets the appointment, and the time slot goes to waste
AI Booking Solution
Automatic email reminder 24 hours before the booking, plus, in the Basic and Pro plans, an SMS reminder 2 hours before. This typically cuts the no-show rate in half. If you request an online deposit via Stripe, the guest also makes a financial commitment, resulting in even fewer cancellations or forgotten bookings.
Challenge
Manual administration — paper diary, Excel, separate invoicing, chaotic
AI Booking Solution
AI Booking manages bookings, the guest record (notes, history, preferences), payments (Stripe, Barion, SimplePay), and Hungarian invoicing (Billingo, Számlázz.hu integration) all in one interface. Google Calendar sync is automatic, and you get statistics on every action. No separate Excel sheet, no separate invoice folder — everything in one place.
Challenge
Managing returning guests — who liked what, when they last visited
AI Booking Solution
The guest record stores every returning client's preferences, past services and notes. This is especially useful in your work: for example, you remember who asked for which service or package and what special request they had. Guests can also quickly rebook via a token link — one click and they're back in their preferred slot.
up to 4×
fewer no-shows (guests who don't turn up) with automatic reminders — typical result for language teachers after enabling combined email + SMS reminders. The exact effect depends on your clientele and industry seasonality.
Typical usage
Trial lesson, regular lesson, exam preparation (B2, C1)
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Group classes — weekly general English
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Online sessions with an automatic Google Meet link
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Pass — 10-session package
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
Corporate language course — with proforma invoice
Service, duration, price and notifications are managed in one place, and the guest can arrive via their own booking link.
How does it fit into the industry workflow?
Individual or group session
In AI Booking there are two types of bookings: individual (1 student, 1 time slot) and group (group booking — N students). For a group class, you can set a maximum capacity, and the system automatically manages the available spots. Once it's full, a waiting list opens — if someone cancels, the person on the waiting list is automatically notified.
Passes — 10-session class packages
In language teaching, the most common model is a 10-session pass. The pass module handles it: the student pays once (e.g. 10 sessions at a 10% discount), and it's automatically deducted with every booking. An expiration date can also be set (e.g. 6 months).
Guest CRM — level, goal, learning material
In the guest note, you can record the student's current level (A1, A2, B1, B2, C1), their goal (exam, general, business), and the course material. This way, every time you know exactly where the student stands — a more professional lesson, better results.
Frequently Asked Questions
Does it generate a Google Meet link for online sessions?
Yes, if you enable Google Calendar sync, the system automatically generates a Google Meet link for every online class service.
How should capacity be managed for a group class?
You can set a maximum capacity (e.g., 6 people). The booking interface shows how many spots are available. Once full, a waitlist opens.
Can I sell a pass for a 10-session package?
Yes, the pass module handles it. The student pays once, and it's automatically deducted from their pass with every booking.
How can I invoice business customers?
You can set up a 'Bank transfer' payment method, and the company receives a proforma invoice by email. Once the transfer arrives, you confirm it in the admin panel and the final invoice is generated automatically.
Can I send homework by email?
Yes, you can edit the homework into the follow-up email template, or attach a PDF. It can be sent automatically after the booking.
Can I teach multiple languages on one account?
Yes, each language is a separate service (e.g. 'General English lesson', 'German B2 prep'). The student can choose during the booking process.
What does it look like on the inside?
Next Step
Try AI Booking, set up your services, then share your booking link with your customers.